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VACANCY
ADMINISTRATIVE ASSISTANT
The Town Council are looking for an Administrative Assistant to assist the Town Clerk, and Responsible Financial Officer (RFO), in support of the carrying out of this Town Council’s statutory duties.
The Administration Assistant will provide support, to ensure that the office and financial systems are maintained, and that information is easily accessible for the Town Council.
The Administration Assistant will be the first contact with the public and will provide a polite professional manner at all times.
The person appointed will be accountable to the Town Clerk for the effective administration of office, customer service, and financial systems.
General Tasks (with the overseeing Support, and Guidance of the Clerk, and RFO):
- Booking in Post, including official documents (e.g. Planning Applications)
- Checking incoming email
- First point of engagement with Public enquires (visitors and / or telephone enquiries)
- Data inputting on Systems, inc. preparation of invoices, for payment
- Management of Filing System, inc. effective filing of papers, etc.
- Preparation of papers for meetings, tasks to support Clerk, as necessary
- Basic letter writing: In response to correspondence
- Preparation of Documents, on behalf of the Council, on instruction of the Clerk
- General Administration, and other duties, of a temporary nature, which may be required, to ensure the smooth running of the Council Office
- Note-taking at meetings, as required
The role demands self-motivation, excellent administrative skills, enthusiasm, and an ability to forge strong working relationships with colleagues, Council, partners, and the community. The successful candidate will demonstrate relevant experience, and an ability to work flexibly within a front of office role. Commitment and communication skills are key.
The post is to commence as soon as possible, and we are looking ideally for Monday – Friday week day Cover (9.30am – 12.30pm), although flexibility, of hours, and availability is open for discussion, subject to applicants availability.
Permanent Contract Starting of 15 Hours per week, but to be reviewed, with the possibility of increased hours, to meet the needs of the business
Salary will be based on NALC SCP Point 7 (£10,643 Per Annum, (pro rata £10.60 per hour)
APPLICATIONS:
An Application Form, and Job Description available below:
App Form CTC Admin Assistant Jun 22
ADMINISTRATION ASSISTANT Job Description CTC
, or can be requested electronically by email (ctcoffoce@colefordtowncouncil.gov.uk).
Completed Application Forms should be should be sent to the Town Clerk via email: lauraschroederctc@outlook.com), or by post, clearly marked ‘Application Form: Confidential’, to the following address, by 12.00 Midday, 15 July 2022
The Town Clerk, Coleford Town Council, No. 1 The Town House, Lords Hill Walk, Coleford, Glos. GL16 8BD
Any enquiries please contact: Chris Haine, Town Clerk Tel: 01594 832103, for any further information.
ACCESSIBILITY STATEMENT
This website is run by Coleford Town Council. We want as many people as possible to be able to use this website. For example, that means you should be able to:
- change colours, contrast levels and fonts
- zoom in up to 300% without the text spilling off the screen
- navigate most of the website using just a keyboard
- navigate most of the website using speech recognition software
- listen to most of the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver)
We’ve also made the website text as simple as possible to understand.
AbilityNet has advice on making your device easier to use if you have a disability.
How accessible this website is
We know some parts of this website are not fully accessible:
you cannot modify the line height or spacing of text
most older PDF documents are not fully accessible to screen reader software
live video streams do not have captions
you cannot skip to the main content when using a screen reader
Feedback and contact information
If you need information on this website in a different format like accessible PDF, large print, easy read, audio recording or braille:
ctcoffice@colefordtowncouncil.gov.uk
01594 832103
Coleford Town Council, 1 The Town House, Lords Hill Walk, Coleford, Gloucestershire. GL16 8BD
We’ll consider your request and get back to you in 14 days.
Reporting accessibility problems with this website
We’re always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please us on contact: ctcoffice@colefordtowncouncil.gov.uk
Enforcement procedure
The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).
Contacting us by phone or visiting us in person
Our offices have audio induction loops, or if you contact us before your visit we can arrange a British Sign Language (BSL) interpreter.
Find out how to contact us.
Technical information about this website’s accessibility
Coleford Town Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.
Compliance status
This website is fully compliant with the Web Content Accessibility Guidelines version 2.1 AAA standard. It’s not always possible to change the device orientation from horizontal to vertical without making it more difficult to view the content.
It’s not possible for users to change text size without some of the content overlapping.
The accessibility regulations do not require us to fix PDFs or other documents published before 23 September 2018 if they’re not essential to providing our services.
This statement was prepared on 30th September 2020. This website was last tested on 30th September 2020.